Privacy policy.
WEBSITE, DATA & DONOR PRIVACY POLICY
This website is the property of Halftime Hoopers LLC (“Halftime Hoopers™”)
Please direct any comments or questions to our office at:
Halftime Hoopers™
1919 Oxmoor Road # 329
Homewood, AL 35209
Halftime Hoopers™ Privacy Pledge
At Halftime Hoopers™, we are aware of the trust placed in us, and our responsibility to protect the privacy of the participants that we serve as well as our many volunteers, sponsors, and donors. As part of this responsibility, this Halftime Hoopers™ Privacy Policy (the “Privacy Policy”) informs you about what information we collect on our website, how we collect it, and how we use this information to improve and continue our program.
By accessing our website located at www.halftimehoopers.org (the “Website”) and/or submitting information to us, you agree to the terms set forth in this Privacy Policy. This Privacy Policy may be modified at any time. Any modifications to this Privacy Policy will be posted on the Website. Your continued use of this Website, or submission of information, in each case after we make changes to the Privacy Policy is deemed to be acceptance of those changes, so please check the Privacy Policy periodically for updates.
HOW WE COLLECT INFORMATION
This Privacy Policy is relevant to the information we gather from various sources:
On this Website or through it.
In email, text, and other electronic exchanges between you and Halftime Hoopers™.
During off-site events and programs.
From other companies and organizations that indirectly provide us with information.
Through offline activities and communications.
The Info We Collect
Website Visitors: Upon visiting our website, we gather data regarding your location, web browser, IP address, operating system, computer and internet connection details, as well as specifics of your browsing activities. Furthermore, information provided through the website's available forms, such as names, postal and email addresses, phone numbers, demographic data about families and participants, emergency contact details, health histories, and any other voluntarily submitted information, is also collected.
From Program Participants: We collect information about our program participants and their families via our online program registration accessed through our Website and paper forms submitted by participants and their families. During program registration we collect names, postal and email addresses, phone numbers, demographic information about families and participants, emergency contact information, participants’ health histories, bank and credit card information, and other information you voluntarily submit to us.
Information from Volunteers: Personal data is gathered through online forms. This information encompasses names, postal and email addresses, phone numbers, emergency contact details, along with any additional information provided voluntarily.
Information from Donors: Similarly, personal information is obtained when individuals generously donate to Halftime Hoopers through our Donate page. Data collected from donors typically includes names, email addresses, phone numbers, and occasionally bank or credit card details.
User Contributions: You can share information to be posted on public areas of the Website or sent to other users or third parties (referred to as "User Contributions"). Your User Contributions are shared and transmitted at your own risk. It's important to note that we cannot oversee the actions of other Website users you choose to share your User Contributions with. Hence, we cannot ensure that your User Contributions will not be seen by unauthorized individuals.
INFORMATION THIRD-PARTIES COLLECT ON OUR BEHALF
Third-party service providers are used to perform certain services, including background checks, registration management, and the collection of donations made to Halftime Hoopers™. Third-party service providers may collect bank or credit card information if a payment is submitted, but that information is not passed on to Halftime Hoopers™.
COMMUNICATIONS
Email Policy:
Our internal email list includes individuals who have requested information, enrolled in programs, volunteered, or made payments or donations. We may send periodic updates, announcements, or marketing emails like annual giving campaigns using this list. If you prefer not to receive emails, you can opt-out anytime by clicking the “Unsubscribe” button at the bottom of our emails and following the unsubscribe instructions.
Postal Mail and Phone: If you do not want to receive postal mail or telephone contact from us, please send a request with your name and address to halftimehoopers3@gmail.com. Phone calls are made only in response to specific requests or transactions, not for marketing purposes.
Halftime Hoopers™ will refrain from sending group text messages without prior consent. Recipients will not incur any charges from Halftime Hoopers™ for receiving text messages; however, standard message and data rates may apply. To opt out, simply reply STOP to unsubscribe at any time. It is important to note that opting out may result in missing critical notifications, a matter that should be confirmed with your mobile service provider. External factors beyond the control of your wireless provider may impact message delivery, even within a coverage area. Halftime Hoopers™ does not guarantee message delivery and will not be held responsible for delayed or undelivered messages.
HOW WE USE YOUR INFORMATION
We use information that we collect about you or that you provide to us, including any personally identifiable information:
To present our Website and its contents to you.
To provide you with information, products, or services that you request from us.
To fulfill any other purpose for which you provide it.
To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
To notify you about changes to our Website or any products or services we offer or provide through it.
To coordinate programs that you participate in through aggregated data trends.
To allow you to participate in interactive features on our Website.
In any other way we may describe when you provide the information.
For any other purpose with your consent.
HOW WE SHARE INFORMATION
With Other Companies and Organizations: The personally identifiable information we maintain at Halftime Hoopers™ is for internal use only, and will not be sold, rented or exchanged with any third-party except when (1) you have consented to share the information; (2) we need to share information in order to provide a product or service requested by you; or (3) we need to share the information with others who work on our behalf to provide a requested product or service to you. These third parties do not have the right to use the personally identifiable information that we provide to them beyond what is necessary to assist us.
With Our Affiliates and Volunteer Coaches: Personally identifiable information of enrolled participants is shared with our volunteer coaches in the form of team rosters that include the participant’s name, emergency contact information, health history and other information directly related to participation in the program.
As Aggregate Data: We may aggregate data and share it with third parties, including sponsors, donors and community representatives only to the extent that personally identifiable information has been removed.
As Required by Law: At times Halftime Hoopers™ may be required by law or litigation, or as necessary to enforce our terms and conditions, to disclose personally identifiable information. If we are required to do so by law or we believe, in good faith, that such a disclosure is necessary to comply with the law, defend our rights or property, or to respond to an emergency situation, we may disclose any information in our possession.
To a Successor: We may share personally identifiable information with a successor in the event of a merger, restructuring, reorganization, dissolution, or other transfer of some or all of Halftime Hoopers’ assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personally identifiable information held by Halftime Hoopers™ is among the assets transferred.
Other Purposes: We may share personally identifiable information for any other purpose disclosed by us when you provide the information.
Enforcement: We may disclose your personally identifiable information to enforce our Terms of Use or if we believe disclosure is necessary or appropriate to protect the rights, property or safety of Halftime Hoopers™, our participants, volunteers, coaches, employees, or others.
HOW WE PROTECT INFORMATION
Halftime Hoopers™ implements measures to protect personal information from loss, theft, misuse, unauthorized access, disclosure, alteration, and destruction. Our safeguards include physical, electronic, and managerial procedures, along with document retention policies to secure the information we gather.
ACCESS TO YOUR INFORMATION AND EXERCISING YOUR RIGHTS
If you want to know the personal information collected by Halftime Hoopers™, including transaction details, communications, and contact information, send a request via email to halftimehoopers3@gmail.com for review, updates, or removal according to the policy.
ADDITIONAL PRIVACY PROTECTIONS FOR CHILDREN
While some services promoted on the Website may be tailored for children, it is not intended for or directed towards children under 13 years old. Halftime Hoopers™ will not knowingly gather information from a child under 13 through the website unless it is submitted by the child’s parent or guardian in connection with Halftime Hoopers™ services. If Halftime Hoopers™ identifies that information about a child under 13 was submitted by someone other than the child’s parent or guardian, it will be removed. Any data suspected to be from a child under 13 will also be deleted. If you suspect that we have information about a child under 13 that was not provided by the parent or guardian, please contact us at halftimehoopers3@gmail.com for its removal.
COOKIES
We utilize cookies to enrich your browsing experience and gather insights on your interaction with our website. These technologies, in the form of small text files, facilitate the storage of information on your device, enabling us to recognize your browser and capture specific data like user IDs, settings, browsing history, and activities on the site. Cookies play a pivotal role in offering tailored content and seamless access.
You have the option to manage how your web browser (e.g., Explorer, Edge, Chrome, Safari, and Firefox) handles cookies, such as receiving notifications upon cookie transmission or disabling them altogether. However, disabling cookies may limit access to certain features that enhance your overall browsing experience on our platform. It's important to note that cookie acceptance is not mandatory for using our website.
WEBSITE ANALYTICS
We use a tool called “Google Analytics” to collect information about the use of this Website. Google Analytics collects information such as how often users visit this site, what pages they visit when they do so, and what other sites they used prior to coming to this site. Aggregate data obtained from Google Analytics is reviewed to identify trends among users, rather than to review information about any one individual, unique user. Google Analytics collects only the IP address assigned to you on the date you visit this site, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit this site, the cookie cannot be used by anyone but Google. Google’s ability to use and share information collected by Google Analytics about your visits to this site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy. You can prevent Google Analytics from recognizing you on return visits to this site by disabling cookies on your browser.
IF YOU HAVE PRIVACY CONCERNS
To ask questions or comment about this privacy policy or our privacy practices, contact us at halftimehoopers3@gmail.com. Implemented July 31, 2024.